Digital protocols for the real estate industry

One platform for handovers, reports and condition evidence – aligned with your role.

deep.rent brings structured documentation for residential and commercial property: checklists, photos, signatures and archive in one flow. Pick your role below for workflows, protocol types and FAQs tailored to how you work.

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Property handover with keys – digital real estate documentation

Real estate runs on traceable condition records

Whether you manage, rent, sell or operate buildings: handovers, inspections and defects need to stay provable months later. deep.rent replaces paper, scattered photos and email chains with one digital path – from capture on site to PDF for every party.

By role in real estate

Each role has different workflows and search intent. These pages go deep on your use case – with unique content, not recycled industry copy.

Protocol types in real estate

Overview – role pages and the Protocols footer section cover details and workflows.

  • Handover & takeback protocol

    Move-in, move-out, keys, meters – core for management and landlords.

  • Inspection & condition protocol

    Ongoing checks in portfolios and commercial property.

  • Appraisal & damage report

    Surveys, defects and evidence.

  • Maintenance & safety report

    Technical FM and operator duties.

  • Cleaning & meter reading report

    Service, move-out and utility data.

  • Listing & sales protocol

    Marketing and closing – mainly for agents.

What deep.rent offers across real estate

  • Digital checklists

    Guided capture instead of missed items – consistent across the team.

  • Photos & PDF

    Media on the asset, export for owners, tenants and clients.

  • Signature & archive

    Confirmation on site, findable later.

  • Self-service portal

    Invite participants by link – less appointment pressure.

Digital documentation in real estate

Real estate spans many roles – from property management and private landlords to agents, facility management, appraisers and caretakers. deep.rent is the shared platform; in-depth content lives on the role landing pages.

Quick answers

Which properties is deep.rent for?

Apartments, houses, complexes, commercial units, offices, warehouses and mixed-use buildings – wherever condition must be recorded.

Where is content for my role?

Choose your role above (e.g. property manager or landlord). Workflows, typical protocols and FAQs are written for that job.

Which protocol types are available?

Handover, takeback, appraisal, damage, maintenance, cleaning, meter reading and safety reports, plus listing and sales protocols – with custom templates.

Can I use my own checklists?

Yes. Templates adapt to asset type and process – consistent in the team, flexible per client.

Documentation that fits your role?

Open the role that matches your day-to-day work – or sign up and use every protocol type from one account.

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