Create meter reading reports digitally

Capture utility meters and measuring devices – with photo proof, clear assignment and instant PDF.

Whether electricity, gas, water, heat or other meters: with deep.rent you capture readings on site in seconds – assigned to the right property and meter, with a photo of the display or register, and automatic sharing with management, landlord or utility.

Sign up Contact
Capture meter readings at property handover digitally

Capture readings – don’t retype and hunt for photos

A meter reading report bundles all relevant meters for a property in one place – with proof and timestamp.

Instead of notes, Excel and loose photos, you record reading, unit, meter ID and photo per meter. The result is a clear report for handover, return, interim reading or utilities settlement.

Create meter reading reports digitally digitally – on site and traceable

Guided capture with photos and videos per area – traceable for everyone involved.

Who uses meter reading reports?

Wherever consumption must be measured and documented.

  • Property management & landlords

    At move-in, move-out and annual readings in residential and commercial units.

  • Facility & building operations

    For technical meters in commercial property, sites and plant.

  • Utilities & metering services

    Structured reading with photo and connection assignment.

  • Agents & property managers

    Meter readings documented at handover and inspections.

  • Tenants & users (self-service)

    Submit readings via link – with photo as proof.

Which meters can be captured?

All common consumption and measuring devices – flexibly extended.

  • Electricity meters

    Peak/off-peak, single-rate, sub-meters – with photo of the register.

  • Gas meters

    Consumption meters in m³ or kWh.

  • Water meters

    Cold, hot and service water – main and sub-meters.

  • Heat & heating meters

    Heat meters, cost allocators and consumption units.

  • District heat & cooling

    Energy meters for district heating, cooling or plant meters.

  • Other measuring devices

    Custom meter types and units for special cases.

No meter forgotten

Checklists ensure all meters for a property are captured.

Define per property or type which meters must be read. The report walks through the list – each point with reading, optional meter number and required photo.

  • Full coverage

    All property meters in one pass.

  • Photo required

    Proof of the reading on the display.

  • Clear assignment

    Meter linked to property, room or connection.

  • Consistent in the team

    Same process for all readers.

Captured in minutes – not hours of rework

Read meter, take photo, done.

Classic: readings on paper, photos matched later, typed up in the office. With deep.rent everything happens in one step at the meter.

  • paper lists of readings
  • photos without assignment
  • manual retyping
  • missing meters at handover

One report, all meters

Open property, work through meter list, generate PDF – optionally send automatically to management or parties.

Tenants read themselves – you review and import

Meter readings via link in the browser – ideal at move-out or interim reading.

Participants get a link, photograph meters and enter readings. Data is imported into the protocol and can be released or completed.

  • Fewer appointments

    No joint reading visit required.

  • Photo proof

    Every reading documented with an image.

  • Fast import

    Data lands directly in the meter report.

Typical uses

When a meter reading report is needed.

  • Apartment handover

    All readings at move-in with photo.

  • Apartment return

    Reading at move-out for utilities and comparison.

  • Annual reading

    Interim reading for management or utility.

  • Commercial property

    Plant meters and sub-meters in office or hall.

  • Tenant self-service

    Tenant submits readings via link before move-out.

  • Plant rooms & common areas

    Meters in basement, plant room or shared spaces.

What deep.rent delivers

Focused on meters – without unnecessary bulk.

  • Fast capture

    Reading and photo in seconds per meter.

  • PDF & delivery

    Share report immediately or send automatically.

  • Archive on property

    Compare previous readings anytime.

  • Part of handover protocols

    Readings also in handover and return protocols.

Meter reading report for utility meters and measuring devices

A meter reading report documents all relevant meters for a property at a point in time – with reading, photo, assignment and timestamp. It is the basis for utilities, handover, return and billing with suppliers.

With deep.rent, property managers, landlords, facility teams and tenants (via self-service) capture electricity, gas, water and heat meters mobile and consistently – as PDF, archived on the property and optionally sent automatically.

Frequently asked questions

Which meter types are supported?

Electricity, gas, water, heat, district heating, cooling and other measuring devices – with custom units and labels.

Why photos for meter readings?

The photo proves the reading and timing – important for disputes, utilities or handover.

Can tenants submit readings themselves?

Yes. Via self-service link users provide readings and photos; you review and import into the protocol.

Does this fit handover and return protocols?

Yes. Meter readings can be captured standalone or as part of handover and return protocols.