Photos, videos, GPS and scanner
The Protocol App is full of technology to capture a condition quickly and clearly.
We support more than 5,000 companies with the Protocol App
Protocols handovers and reports in minutes
Create and share clear, professional protocols. Done in minutes, secured for decades!
Individual documentation for every object and every occasion
With the Protocol App you capture conditions in a structured and legally compliant way — with texts, checklists, images, and videos. Flexible for every object and every occasion.
Document every object category
Real Estate Industrial Construction and Machine Vehicle Boats Aircraft Agriculture Energy & PV Logistics & Transport Special Assets
For every occasion
Handover Protocol Takeback Protocol Expose Sale Protocol Protocol Expert Report Cleaning Report Damage Report Maintenance Report Meter Reading Report Safety Report
Any format
Web PDF Print Webhook Email
Everything you need — end to end
Eight building blocks that help you capture, review, sign, and share protocols faster.
Objects in detail
Object management with areas, equipment, contacts, defects and more.
Branding & customisation
Adapted to your needs and your company
Ready-to-use checklists for every business
Create objective condition reports according to your specifications and use case.
Checklist
Electrical installations
Smoke detectors
Windows and doors
Wall and ceiling
Floor
Lighting
Inventory
Create clear protocols
With smart text blocks, clear reading view and digital signature – on any device, even offline.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover Protocol xxTNv-QzHI-gL3-qtK7
| RENTPRO
Handover Protocol
Move-in documentation
Oakwood Drive Residence - Feb 12, 2026, 10:05
This handover protocol documents the condition of the object at the time of handover. It serves as a legally traceable source of evidence and information for the creator, the parties involved, and authorized third parties.
Single-family house
Object:
Oakwood Drive Residence
Object ID:
PROP-2001
Address:
12 Oakwood Drive, London SW1A 1AA, United Kingdom
Deposit settlement and modules
Industry-specific modules complete the documentation workflow.
Made for team players
Bring your team on board with one or more devices and appointment scheduling.
Share and archive
Revision-safe S3 archive for protocols and media.
Simplified Workflows
Experience the Ultimate Boost in Productivity with Our Intuitive Platform
Streamline your tasks and collaborate seamlessly with our cutting-edge SaaS startup platform. Unlock the potential of your team and take productivity to new heights.
- • Intelligent Task Management
- • Real-time Collaboration
- • Data Security & Privacy
AI-Powered Insights
Supercharge Your Marketing Strategy with Advanced Analytics
Harness the potential of AI-driven marketing analytics to optimize your campaigns, understand your audience better, and achieve unprecedented growth.
- • Smart Audience Segmentation
- • Predictive Campaign Performance
- • Real-time Data Visualization
Protocol App in 6 steps
The professional solution for evidence-based documentation
Create objects and appointments on PC
Use the web console on your desktop to set up objects with addresses and contacts, then schedule protocol appointments — all before capture starts on site.
Capture condition on site
The object condition is captured with areas, equipment, measuring devices, checklists, photos and videos, and defects. Data capture can be done offline.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover Protocol xxTNv-QzHI-gL3-qtK7
| RENTPRO
Handover Protocol
Move-in documentation
Oakwood Drive Residence - Feb 12, 2026, 10:05
This handover protocol documents the condition of the object at the time of handover. It serves as a legally traceable source of evidence and information for the creator, the parties involved, and authorized third parties.
Single-family house
Object:
Oakwood Drive Residence
Object ID:
PROP-2001
Address:
12 Oakwood Drive, London SW1A 1AA, United Kingdom
Review protocol
The created protocol can then be reviewed by participants. Optionally on the creator's device or via QR code on the participants' own devices.
John Smith
Tenant
Sign digitally
Creator and participants sign the protocol directly on their devices with a digital signature. After signing, the protocol data is saved on the device used and can be completed.
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Protocol licensing
Protocol cloud upload (253.4 KB)
Media cloud upload (14 / 28.6 MB)
Email: [email protected] ((Landlord))
Protocol signature data cloud upload
Create PDF and cloud upload
Create protocol archive entry
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Share protocol
(👍 ^_^)👍 Protocol completed!
Archive & send
The protocol can be completed directly after signing. All protocol data and media are stored in the revision-safe S3 cloud archive and sent as a link to all participants. Available as a web page, PDF, and printout.
Defect 1
Wall and ceiling repairs
£595.00
Defect 2
Final cleaning
£380.00
Defect 3
Return fee
£22.00
Sum of defect costs incl. tax £997.00
- Deposit £1,500.00
= Result £503.00
PDF
Save PDF to archive
Updated: Feb 16, 2026, 6:20 PM
Created: Jan 17, 2026, 1:21 PM
Settle deposit
For handbacks with defects, a deposit settlement of defects can be carried out automatically. The settlement is based on the handover protocols created and the cost of defect remediation on handback.
Built for companies and professional use
Compliance, team workflows and customization — so your documentation is as professional as your business.
Compliance & Traceability
Audit-ready workflows, checksums, roles & retention periods for reliable documentation.
Learn moreTeam-ready & scalable
Shared data, roles & permissions, and a workflow that scales from solo to organization.
Learn moreBranding & Customization
Your logo, customized checklists, texts and causes — tailored to your business purpose.
Learn moreClient testimonials
- 5.0
“We tried a lot of options and found the Protocol App to be the best solution for handovers.”
Sparkasse Karlsruhe ImmoCenter
Katrin Brendel
Estate agent
- 4.8
“Handover protocols are now effortless. Our customers are thrilled with the service.”
Bajuwaren Living
Daniel Haller
Managing director
- 4.7
“Handovers now take minutes — we would not want to be without it.”
Walter Krüger Finanzkonzepte
Tina Krüger
Property manager
- 4.5
“Creating the protocol went really well and was even fun. I never thought I would say that.”
Drösel Immo
Felix Drösel
Managing director
- 4.9
“As estate agents and property managers we had been looking for a solution like this for a long time. Fast, simple and clear — everything in one app. Thank you for making everyday work easier.”
IMAG PASSAU
Stephan Graf
Managing director