Digital protocols for hospitals, practices and labs

Devices, inspections and maintenance – one platform for hospitals, practices, labs and medical technology service.

deep.rent structures documentation for medical devices and equipment: maintenance protocols, safety inspections, handovers and damage capture with photos, checklists and archivable PDF. Choose your role – hospital, practice, laboratory or medical technology service provider.

Register now Contact

Everything for medical technology documentation

Capture, document and archive—built for maintenance, safety checks, QA and audits.

Photos, videos and scanner

Capture conditions on medical devices and equipment in clinics, practices and laboratories quickly and traceably.

Learn more

Medical devices & equipment

Medical devices, equipment and laboratory analysers with areas, accessories and damage.

Learn more

Your look on the protocol

Logo, colours and templates—consistent for clinic and teams.

Learn more

Checklists for maintenance & safety checks

Ready-to-use lists for maintenance, calibration, QA and audits.

Checklist

Electrical installations
Smoke detectors
Windows and doors
Wall and ceiling
Floor
Lighting
Inventory
Learn more

Maintenance and inspection protocols

Text modules, reading view and digital signature—also offline in the field.

FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover Protocol xxTNv-QzHI-gL3-qtK7
| RENTPRO

Handover Protocol

Move-in documentation
Oakwood Drive Residence - Feb 12, 2026, 10:05

This handover protocol documents the condition of the object at the time of handover. It serves as a legally traceable source of evidence and information for the creator, the parties involved, and authorized third parties.

Single-family house
Object:
Oakwood Drive Residence
Object ID:
PROP-2001
Address:
12 Oakwood Drive, London SW1A 1AA, United Kingdom
Learn more

Modules for day-to-day medical technology

Self-service, import and industry workflows for medical technology.

Learn more

Coordinate teams

Multiple devices, permissions and scheduling for service technicians and QA.

Learn more

Archive for medical files

Revision-safe S3 archive—protocols and media available long term.

Learn more

Self-service protocol

Share and create protocols via web link — no on-site appointment needed!

Self-service protocols let you create protocols without a personal appointment. Recipients get a link and capture details, photos and answers themselves in the browser. The finished protocol is imported automatically and ready to use straight away.

  • • Less effort for handovers, inspections and checks
  • • Participants capture the data themselves in the browser
  • • Uses your existing checklists and object structure
  • • Protocol saved automatically and ready to reuse
Learn more

From maintenance to QA clearance – in 6 steps

The professional solution for evidence-based medical technology documentation

Create devices and appointments on the PC

In the web console you create medical devices, equipment or laboratory analysers with location and contacts and schedule maintenance or inspection appointments – conveniently on the desktop before on-site capture starts.

Capture the device and module condition

Condition is captured with areas, accessories, checklists, photos and videos and damage. Data capture can be done offline.

FINISH PROTOCOL
PROTOCOL
SUMMARY
Maintenance protocol xxTNv-QzHI-gL3-qtK7
| MEDTECH QM

Maintenance protocol

Maintenance documentation device & safety check
Ventilator ITS-12 - 12.02.26, 10:05

This maintenance protocol documents the condition of the medical device at the time of the safety check. It serves as a legally traceable source of evidence for the operator, service technician, QA and authorised third parties.

Ventilator ITS-12
Object:
Ventilator ITS-12
Object ID:
MED-ITS-12
Address:
Clinic campus 4, 80331 Munich, Germany

Review the maintenance or inspection protocol

The created protocol can then be reviewed by participants – on the creator’s device or via QR code on the participants’ own devices.

Alex Rivera

Service technician

Signed on Feb 4, 2025, 2:32 PM

Sign digitally

Creator and participants sign the protocol directly on their devices with a digital signature. After signing, protocol data is stored on the device used and can be completed.

PROTOCOL XTNV-QZHI-GKJ3-QTK7

Protocol licensing

Protocol cloud upload (253.4 KB)
Media cloud upload (14 / 28.6 MB)
Email: [email protected] ((QA))
Protocol signature data cloud upload
Create PDF and cloud upload
Create protocol archive entry
PROTOCOL XTNV-QZHI-GKJ3-QTK7

Share protocol

(👍 ^_^)👍 Protocol completed!

Archive & send

The protocol can be completed directly after signing. All protocol data and media are stored in the revision-safe S3 cloud archive and sent as a link to all participants – as a web page, PDF and printout.

Defect 1
Repair cable break at power connector
£280.00
Defect 2
Replace display module (display fault)
£480.00
Defect 3
Recalibrate after sensor deviation
£195.00
Sum of remediation costs incl. tax £955.00
- QA clearance £1,200.00
= Result £245.00
PDF
Save PDF to archive
Updated: Feb 16, 2026, 6:20 PM
Created: Jan 17, 2026, 1:21 PM

Document QA clearance

For maintenance and safety checks with damage, measures and costs can be documented in a structured way and QA clearance recorded traceably – based on the captured protocols and remediation of the recorded damage.

Medical & medical technology need solid technical documentation

Whether hospital, practice, laboratory or medical technology service: anyone who professionally operates and maintains medical devices documents inspections, maintenance and handovers so they remain provable in audits. deep.rent replaces paper, scattered photos and media gaps with one digital path – from capture at the device to PDF for operators, technicians and QA.

Trusted by over 5,000 companies

From small businesses to large enterprises – Protocol is used every day across many industries.

5.0

  • “We tried a lot of options and found the Protocol App to be the best solution for handovers.”

    Katrin Brendel Estate agent, Sparkasse Karlsruhe ImmoCenter

  • “Handover protocols are now effortless. Our customers are thrilled with the service.”

    Daniel Haller Managing director, Bajuwaren Living

  • “Handovers now take minutes — we would not want to be without it.”

    Tina Krüger Property manager, Walter Krüger Finanzkonzepte

  • “Protocol has revolutionised our processes. We now create protocols in minutes instead of hours and keep everything securely in one place.”

    Michael L. Head of Construction & Technology, PAMAX

  • “Creating the protocol went really well and was even fun. I never thought I would say that.”

    Felix Drösel Managing director, Drösel Immo

  • “As estate agents and property managers we had been looking for a solution like this for a long time. Fast, simple and clear — everything in one app. Thank you for making everyday work easier.”

    Stephan Graf Managing director, IMAG PASSAU