Photos, videos and scanner
Capture damage and property conditions quickly and traceably.
Digital protocols for insurance & finance
Claims, valuation and asset documentation—structured on site, traceable in the file.
Create, sign and archive professional documentation for claims, lending and leasing—with photos, checklists, defects and digital signatures. All protocols in one platform.
Everything for damage and collateral documentation
Capture, document and archive—built for damage, inspection and case files.
Properties & collateral
Damage cases, collateral and leased assets with areas, inventory and damage.
Your look on the protocol
Logo, colours and templates—consistent for claims handlers and teams.
Checklists for inspection & review
Ready-to-use lists for claims adjustment, inspection and collateral review.
Checklist
Electrical installations
Smoke detectors
Windows and doors
Wall and ceiling
Floor
Lighting
Inventory
Damage protocols and expert reports
Text modules, reading view and digital signature—also offline on site.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover Protocol xxTNv-QzHI-gL3-qtK7
| RENTPRO
Handover Protocol
Move-in documentation
Oakwood Drive Residence - Feb 12, 2026, 10:05
This handover protocol documents the condition of the object at the time of handover. It serves as a legally traceable source of evidence and information for the creator, the parties involved, and authorized third parties.
Single-family house
Object:
Oakwood Drive Residence
Object ID:
PROP-2001
Address:
12 Oakwood Drive, London SW1A 1AA, United Kingdom
Modules for case-file work
Self-service, import and industry workflows for insurance & finance.
Coordinate teams
Multiple devices, permissions and scheduling for claims handlers and surveyors.
Archive for case files
Revision-safe S3 archive—protocols and media available long term.
Self-service protocol
Share and create protocols via web link — no on-site appointment needed!
Self-service protocols let you create protocols without a personal appointment. Recipients get a link and capture details, photos and answers themselves in the browser. The finished protocol is imported automatically and ready to use straight away.
- • Less effort for handovers, inspections and checks
- • Participants capture the data themselves in the browser
- • Uses your existing checklists and object structure
- • Protocol saved automatically and ready to reuse
From the inspection to claims adjustment – in 6 steps
The professional solution for evidence-based damage and collateral documentation
Create properties and appointments on the PC
In the web console you create properties and collateral with addresses and contacts and schedule inspection or review appointments – conveniently on the desktop before on-site capture starts.
Capture the condition on site
Property condition is captured with areas, inventory, checklists, photos and videos and damage. Data capture can be done offline.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Damage report xxTNv-QzHI-gL3-qtK7
| NORDVERS
Damage report
Water damage documentation
Commercial property – 12.02.26, 10:05
This damage report documents the condition of the property at the time of inspection. It serves as a legally traceable source of evidence for the insurer, policyholder and authorised third parties.
Commercial property – damage & collateral
Object:
Commercial property – damage & collateral
Object ID:
VF-1204
Address:
Friedrich Street 88, 10117 Berlin, Germany
Review the damage or inspection protocol
The created protocol can then be reviewed by participants – on the creator’s device or via QR code on the participants’ own devices.
Dr Martin Schreiber
Surveyor
Sign digitally
Creator and participants sign the protocol directly on their devices with a digital signature. After signing, protocol data is stored on the device used and can be completed.
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Protocol licensing
Protocol cloud upload (253.4 KB)
Media cloud upload (14 / 28.6 MB)
Email: [email protected] ((Insurer))
Protocol signature data cloud upload
Create PDF and cloud upload
Create protocol archive entry
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Share protocol
(👍 ^_^)👍 Protocol completed!
Archive & send
The protocol can be completed directly after signing. All protocol data and media are stored in the revision-safe S3 cloud archive and sent as a link to all participants – as a web page, PDF and printout.
Damage 1
Repair water damage on office wall
£1,250.00
Damage 2
Drying screed in basement room
£680.00
Damage 3
Inspection fee
£120.00
Sum of damage costs incl. tax £2,050.00
- Deductible £5,000.00
= Result £2,950.00
PDF
Save PDF to archive
Updated: Feb 16, 2026, 6:20 PM
Created: Jan 17, 2026, 1:21 PM
Settle damage costs
For damage requiring claims adjustment, costs and measures can be documented and settled in a structured way – based on the captured protocols and remediation of the recorded damage.
Insurance & finance need reliable evidence
Whether settling claims, collateral value or lease returns: professional teams document conditions so they remain provable later. deep.rent replaces paper, scattered photos and media gaps with one digital path—from capture on site to PDF for adjusters, appraisers and clients.
Trusted by over 5,000 companies
From small businesses to large enterprises – Protocol is used every day across many industries.
5.0