Photos, videos and scanner
Capture site and building conditions quickly and traceably.
Digital protocols for the construction industry
Site diary, acceptance, walkthroughs and defects—structured on site, traceable across the project.
Create, sign and archive professional construction documentation—with photos, checklists, defects and digital signatures. All protocols in one platform.
Everything for construction documentation
Capture, document and archive—built for sites, acceptance and defects.
Buildings & projects
Projects, sections and trades with areas, equipment and defects.
Your look on the protocol
Logo, colours and templates—consistent for site management and teams.
Checklists for acceptance & walkthroughs
Ready-to-use lists for site diaries, acceptance and trades.
Checklist
Electrical installations
Smoke detectors
Windows and doors
Wall and ceiling
Floor
Lighting
Inventory
Site diaries and acceptance protocols
Text modules, reading view and digital signature—also offline on site.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover Protocol xxTNv-QzHI-gL3-qtK7
| RENTPRO
Handover Protocol
Move-in documentation
Oakwood Drive Residence - Feb 12, 2026, 10:05
This handover protocol documents the condition of the object at the time of handover. It serves as a legally traceable source of evidence and information for the creator, the parties involved, and authorized third parties.
Single-family house
Object:
Oakwood Drive Residence
Object ID:
PROP-2001
Address:
12 Oakwood Drive, London SW1A 1AA, United Kingdom
Modules for construction work
Self-service, import and industry workflows for the construction site.
Coordinate construction teams
Multiple devices, permissions and scheduling for site managers and trades.
Archive for construction files
Revision-safe S3 archive—protocols and media available long term.
Self-service protocol
Share and create protocols via web link — no on-site appointment needed!
Self-service protocols let you create protocols without a personal appointment. Recipients get a link and capture details, photos and answers themselves in the browser. The finished protocol is imported automatically and ready to use straight away.
- • Less effort for handovers, inspections and checks
- • Participants capture the data themselves in the browser
- • Uses your existing checklists and object structure
- • Protocol saved automatically and ready to reuse
From the site to acceptance – in 6 steps
The professional solution for evidence-based construction documentation
Create projects and appointments on the PC
In the web console you create construction projects with addresses and contacts and schedule acceptance or inspection appointments – conveniently on the desktop before on-site capture starts.
Capture the site condition
Site condition is captured with sections, equipment, checklists, photos and videos and defects. Data capture can be done offline.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Acceptance protocol xxTNv-QzHI-gL3-qtK7
| BAUPRO
Acceptance protocol
Shell acceptance documentation
Site Building A - 12.02.26, 10:05
This acceptance protocol documents the condition of the building at the time of acceptance. It serves as a legally traceable source of evidence for the general contractor, client and authorised third parties.
Site Building A
Object:
Site Building A
Object ID:
BAU-1204
Address:
Industriepark 12, 86150 Augsburg, Germany
Review the acceptance or inspection protocol
The created protocol can then be reviewed by participants – on the creator’s device or via QR code on the participants’ own devices.
Alex Rivera
Site manager
Sign digitally
Creator and participants sign the protocol directly on their devices with a digital signature. After signing, protocol data is stored on the device used and can be completed.
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Protocol licensing
Protocol cloud upload (253.4 KB)
Media cloud upload (14 / 28.6 MB)
Email: [email protected] ((Client))
Protocol signature data cloud upload
Create PDF and cloud upload
Create protocol archive entry
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Share protocol
(👍 ^_^)👍 Protocol completed!
Archive & send
The protocol can be completed directly after signing. All protocol data and media are stored in the revision-safe S3 cloud archive and sent as a link to all participants – as a web page, PDF and printout.
Defect 1
Facade plaster repair south elevation
£1,250.00
Defect 2
Screed crack repair ground floor
£680.00
Defect 3
Acceptance inspection fee
£120.00
Sum of defect costs incl. tax £2,050.00
- Retention £5,000.00
= Result £2,950.00
PDF
Save PDF to archive
Updated: Feb 16, 2026, 6:20 PM
Created: Jan 17, 2026, 1:21 PM
Settle defect costs
For acceptances with defects, costs and measures can be documented and settled in a structured way – based on the captured protocols and remediation of the recorded defects.
Construction needs traceable condition records
Whether site management, general contracting, design or trades: professional project teams document progress, acceptances and defects so they remain defensible later. deep.rent replaces paper, loose photos and media breaks with a digital process—from capture on site to PDF for everyone involved.
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Site managers
Construction diary, site protocols and acceptance—digital on site.
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General contractors
Construction documentation, defect management and status across trades.
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Architects
Site walkthroughs, condition records and digital construction files.
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Appraisers & surveyors
Condition protocols, evidence preservation and damage documentation.
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Trade contractors
Installation, acceptance and defect protocols for trades on site.
Trusted by over 5,000 companies
From small businesses to large enterprises – Protocol is used every day across many industries.
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