Create protocols without an on-site appointment via web link.
Guided workflow from link to final protocol – using your checklists, object data and templates, fully in the participant’s browser. You control the process and approve the result; the participant only works in the defined areas.
Share, capture, sign – structured and traceable.
You create a protocol, select object and participant, and activate the self-service feature instead of filling everything yourself. The process is sent as a web link to the recipient. The participant opens the link in the browser and is guided step by step; progress can be saved and continued later. After import, the data is locked for traceability. You can add defects or text modules if needed and send the protocol for digital signature – for example via the Protocol Viewer on smartphone, tablet or PC.
Guided capture with photos and videos per area – traceable for everyone involved.
Ideal for workflows with many participants, recurring inspections, or when nobody can always be on site.
Apartment returns without appointment
Tenants document condition, photos and meter readings themselves via web link. Management imports the data and creates the final return protocol.
Serviced apartments & holiday rentals
Guests record inventory, damages or condition before departure directly in the browser. Operators save inspection appointments while keeping full documentation.
Maintenance and inspections in industrial facilities
Employees or contractors document conditions, checks or work directly on site. Headquarters reviews the data and creates the official protocol.
Construction documentation by subcontractors
Subcontractors record progress, defects or acceptance reports via link. Site management imports the data and creates the final report.
Vehicle handover and return without staff
Drivers or customers document vehicle condition themselves. Photos and data are automatically transferred into the protocol.
Boat and yacht handover in charter operations
Crew or customers record condition and equipment before takeover or return. Operators receive full documentation without personal appointment.
Technical checklists before operation or flight
Technicians, pilots or operators complete checklists themselves. Data is reviewed centrally and transferred into the official report.
Machine and object inspection in agriculture
Tenants or employees document condition of machines, buildings or land themselves. Owners receive full documentation without being on site.
Ideal for protocols where participants can record data, photos or checklists themselves before the final document is created.
Handover and return protocols
Tenants, drivers or users record condition, photos, keys and meter readings themselves. Data is imported and confirmed in the final protocol.
Damage and defect reports
Damages are reported with photos and required fields in a structured way. No more unstructured emails or messenger messages.
Inspection and condition reports
Supervisors, employees or subcontractors record condition on site. Responsible person reviews and completes the final protocol.
Cleaning and maintenance reports
Service providers document completed work, checklists and photos directly in the browser. Documentation can be reviewed later.
Meter reading and consumption reports
Participants record meter readings themselves with photo proof. Values are automatically transferred into the protocol.
Safety and inspection reports
Checklists, inspections or safety checks can be recorded on site before the official report is created.
Preparation for expert reports
Photos and information are collected in advance so experts can create the final report faster.
Custom protocol types
Any custom protocol type such as inspections, inventory checks, construction reports or internal documentation can use self-service.
Not every documentation requires an on-site appointment. Participants can capture data themselves while you keep full control.
No travel required
Photos, data and checklists can be recorded by the participant. An additional on-site visit is often unnecessary.
Save time and costs
Fewer appointments, less travel and less coordination. Especially with many objects or long distances, self-service pays off immediately.
Scalable for many processes
Multiple inspections or returns can run in parallel without staff being on site at the same time.
Still complete documentation
Photos, required fields and checklists ensure all necessary information is available before the final protocol.
Ideal for preparation steps
Photos, meter readings or damage reports can be recorded in advance before the final protocol.
Control stays with the creator
Data is imported, reviewed and only confirmed in the final protocol. Self-service saves effort but does not replace control.
Without guidance, photos are sent in chats, data in emails – and nothing fits cleanly into the protocol.
Traditional communication with external participants creates extra work. Data must be sorted, assigned and often entered again.
How deep.rent structures Self-Service
You define which areas, meters and checklists must be completed. Participant data is imported into the protocol and locked. You can add defects or text modules before sending the protocol for digital signature.
Share, capture, review and sign – structured and traceable.
Document without appointment
Participants receive a secure link and record photos, data and checklists directly in the browser.
Save time and travel
No scheduling, no unnecessary visits.
Your structure, your rules
You define areas, checklists and required fields.
Control remains with the creator
Data is reviewed before approval.
Complete protocol with signature and archive
Final protocol is signed digitally and archived.
No. Access is via secure web link in the browser on smartphone, tablet or PC.
No. You review and approve the final protocol.
Yes. Participants can record condition themselves and you finalize the protocol.
Handover, return, inspection, damage report, meter reading, maintenance and custom protocols.
The final protocol is sent for digital signature via link.
Yes. All data, photos and signatures are stored in the protocol archive.
Yes. You define visible areas and fields.
