Photos, videos and scanner
Capture vehicle and fleet conditions quickly and traceably.
Digital protocols for vehicles and fleets
Handover, return, damage and maintenance—structured at the vehicle, traceable across the fleet.
Create, sign and archive professional vehicle documentation—with photos, checklists, defects and digital signatures. All protocols in one platform.
Everything for vehicle documentation
Capture, document and archive—built for handover, return and damage.
Vehicles & fleet
Vehicles, areas and accessories with contacts and damage.
Your look on the protocol
Logo, colours and templates—consistent for fleet and teams.
Checklists for handover & inspections
Ready-to-use lists for handover, return, damage and vehicle checks.
Vehicle checklist
Paint & bodywork
Tyres & rims
Interior
Tech & cockpit
Mileage
Handover and return protocols
Text modules, reading view and digital signature—also offline at the vehicle.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover protocol xxTNv-QzHI-gL3-qtK7
| Mobility Nord GmbH
Handover protocol
Vehicle handover
VW Golf 8 – Feb 24, 2026, 08:15
This handover protocol documents the vehicle condition with findings and media per area. It serves as evidence for fleet, drivers and insurance.
VW Golf 8
Vehicle:
VW Golf 8 – Fleet North
Object ID:
PROP-2001
Address:
Fleet site North, 86150 Augsburg
Modules for fleet work
Self-service, import and industry workflows for vehicles.
Coordinate fleet teams
Multiple devices, permissions and scheduling for fleet and drivers.
Archive for vehicle files
Revision-safe S3 archive—protocols and media available long term.
Self-service protocol
Share and create protocols via web link — no on-site appointment needed!
Self-service protocols let you create protocols without a personal appointment. Recipients get a link and capture details, photos and answers themselves in the browser. The finished protocol is imported automatically and ready to use straight away.
- • Less effort for handovers, inspections and checks
- • Participants capture the data themselves in the browser
- • Uses your existing checklists and object structure
- • Protocol saved automatically and ready to reuse
From the fleet to handover – in 6 steps
The professional solution for evidence-based vehicle documentation
Create vehicles and appointments on the PC
In the web console you create vehicles with addresses and contacts and schedule handover or inspection appointments – conveniently on the desktop before capture at the vehicle starts.
Capture the vehicle condition
Vehicle condition is captured with areas, accessories, checklists, photos and videos and damage. Data capture can be done offline.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover Protocol xxTNv-QzHI-gL3-qtK7
| Mobility Nord
Handover Protocol
Vehicle handover documentation
VW Golf 8 - 24.02.26, 08:15
This handover protocol documents the condition of the vehicle at the time of handover. It serves as a legally traceable source of evidence for the fleet manager, driver and authorised third parties.
VW Golf 8
Object:
VW Golf 8
Object ID:
G-8-NORD-042
Address:
Fleet depot North, 86150 Augsburg, Germany
Review the handover or return protocol
The created protocol can then be reviewed by participants – on the creator’s device or via QR code on the participants’ own devices.
Alex Rivera
Fleet manager
Sign digitally
Creator and participants sign the protocol directly on their devices with a digital signature. After signing, protocol data is stored on the device used and can be completed.
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Protocol licensing
Protocol cloud upload (253.4 KB)
Media cloud upload (14 / 28.6 MB)
Email: [email protected] ((Driver))
Protocol signature data cloud upload
Create PDF and cloud upload
Create protocol archive entry
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Share protocol
(👍 ^_^)👍 Protocol completed!
Archive & send
The protocol can be completed directly after signing. All protocol data and media are stored in the revision-safe S3 cloud archive and sent as a link to all participants – as a web page, PDF and printout.
Damage 1
Bumper repair front left
£1,250.00
Damage 2
Interior seat cleaning
£680.00
Damage 3
Handover inspection fee
£120.00
Sum of damage costs incl. tax £2,050.00
- Damage reserve £5,000.00
= Result £2,950.00
PDF
Save PDF to archive
Updated: Feb 16, 2026, 6:20 PM
Created: Jan 17, 2026, 1:21 PM
Settle damage costs
For handovers with damage, costs and measures can be documented and settled in a structured way – based on the captured protocols and remediation of the recorded damage.
Automotive needs traceable condition records
Whether fleet, retail, rental, workshop or surveying: professional teams document condition, damage and mileage so they remain defensible later. deep.rent replaces paper, loose photos and media breaks with a digital process—from capture at the vehicle to PDF for everyone involved.
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Fleet managers
Fleet documentation, handover and return—digital across the fleet.
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Car dealerships
Sales protocol, vehicle handover and used-car documentation.
-
Vehicle rental
Rental handover, return and damage protocol on site.
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Workshops
Service reports, maintenance protocols and digital workshop documentation.
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Vehicle conversion
Conversion reports, fit-out documentation and evidence for custom builds.
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Vehicle appraisers & surveyors
Condition protocols, damage documentation and evidence preservation.
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Leasing companies
Lease return and vehicle return protocols.
Trusted by over 5,000 companies
From small businesses to large enterprises – Protocol is used every day across many industries.
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