Photos, videos and scanner
Capture conditions in hotel rooms, vacation rentals and apartments quickly and traceably.
Digital protocols for hospitality
Rooms, apartments and vacation rentals – one platform for handovers, cleaning and condition records.
deep.rent uses proven real estate object types and checklists for hospitality: room protocols, guest handovers, cleaning proof and damage capture with photos, signatures and PDF. Pick your role – hotels, vacation rentals or serviced apartments.
Everything for hospitality documentation
Capture, document and archive—built for check-in, check-out, cleaning and damage.
Rooms, vacation rentals & apartments
Hotel rooms, vacation rentals and serviced apartments with areas, inventory and damage.
Your look on the protocol
Logo, colours and templates—consistent for hotel and teams.
Checklists for check-out & cleaning
Ready-to-use lists for check-in, check-out, housekeeping and inventory.
Checklist
Electrical installations
Smoke detectors
Windows and doors
Wall and ceiling
Floor
Lighting
Inventory
Check-in and check-out protocols
Text modules, reading view and digital signature—also offline in the field.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover Protocol xxTNv-QzHI-gL3-qtK7
| RENTPRO
Handover Protocol
Move-in documentation
Oakwood Drive Residence - Feb 12, 2026, 10:05
This handover protocol documents the condition of the object at the time of handover. It serves as a legally traceable source of evidence and information for the creator, the parties involved, and authorized third parties.
Single-family house
Object:
Oakwood Drive Residence
Object ID:
PROP-2001
Address:
12 Oakwood Drive, London SW1A 1AA, United Kingdom
Modules for day-to-day hospitality
Self-service, import and industry workflows for hospitality.
Coordinate teams
Multiple devices, permissions and scheduling for reception and housekeeping.
Archive for hospitality files
Revision-safe S3 archive—protocols and media available long term.
Self-service protocol
Share and create protocols via web link — no on-site appointment needed!
Self-service protocols let you create protocols without a personal appointment. Recipients get a link and capture details, photos and answers themselves in the browser. The finished protocol is imported automatically and ready to use straight away.
- • Less effort for handovers, inspections and checks
- • Participants capture the data themselves in the browser
- • Uses your existing checklists and object structure
- • Protocol saved automatically and ready to reuse
From check-in to deposit – in 6 steps
The professional solution for evidence-based hospitality documentation
Create objects and appointments on the PC
In the web console you create hotel rooms, vacation rentals or serviced apartments with location and contacts and schedule check-in or check-out appointments – conveniently on the desktop before on-site capture starts.
Capture the room and bathroom condition
Condition is captured with areas, inventory, checklists, photos and videos and damage. Data capture can be done offline.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Check-out protocol xxTNv-QzHI-gL3-qtK7
| ALPINE VIEW
Check-out protocol
Check-out documentation room & bathroom
Hotel room 412 - 12.02.26, 10:05
This check-out protocol documents the condition of the hotel room / apartment at the time of guest departure. It serves as a legally traceable source of evidence for the operator, housekeeping, reception and authorised third parties.
Hotel room 412
Object:
Hotel room 412
Object ID:
HOT-0412
Address:
8 Promenade, 80331 Munich, Germany
Review the check-in or check-out protocol
The created protocol can then be reviewed by participants – on the creator’s device or via QR code on the participants’ own devices.
Maria Santos
Housekeeping
Sign digitally
Creator and participants sign the protocol directly on their devices with a digital signature. After signing, protocol data is stored on the device used and can be completed.
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Protocol licensing
Protocol cloud upload (253.4 KB)
Media cloud upload (14 / 28.6 MB)
Email: [email protected] ((Reception))
Protocol signature data cloud upload
Create PDF and cloud upload
Create protocol archive entry
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Share protocol
(👍 ^_^)👍 Protocol completed!
Archive & send
The protocol can be completed directly after signing. All protocol data and media are stored in the revision-safe S3 cloud archive and sent as a link to all participants – as a web page, PDF and printout.
Damage 1
Clean / replace stained mattress
£280.00
Damage 2
Repair scratch on furniture
£180.00
Damage 3
Repair faulty bathroom tap
£95.00
Sum of damage costs incl. tax £555.00
- Deposit £500.00
= Result £-55.00
PDF
Save PDF to archive
Updated: Feb 16, 2026, 6:20 PM
Created: Jan 17, 2026, 1:21 PM
Settle the deposit
For check-outs with damage, deposit settlement of the damage can be performed automatically. Settlement is based on the protocols created at check-in and the cost of remediating damage at check-out – ideal for vacation rentals and short-term lets.
Hospitality needs traceable condition records
Whether hotel room, vacation rental or serviced apartment: anyone who professionally manages guest turnovers documents conditions so they remain provable later. deep.rent replaces paper, scattered photos and media gaps with one digital path – from room and bathroom to PDF for team and guest.
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Hotels
Room handover, housekeeping, check-out inspection and cleaning proof in hotel operations.
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Vacation rentals
Guest check-in and check-out, deposit, inventory and damage in short-term letting.
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Serviced apartment operators
Apartment turnover, short and long stays, cleaning and condition documentation.
Trusted by over 5,000 companies
From small businesses to large enterprises – Protocol is used every day across many industries.
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