Photos, videos and scanner
Capture plant and portfolio conditions quickly and traceably.
Digital protocols for energy & PV
Acceptance, maintenance, defects and readings—structured at the plant, traceable across the portfolio.
Create, sign and archive professional energy and PV documentation—with photos, checklists, defects and digital signatures. All protocols in one platform.
Everything for plant documentation
Capture, document and archive—built for acceptance, maintenance and defects.
Plants & portfolio
Plants, areas and components with contacts and defects.
Your look on the protocol
Logo, colours and templates—consistent for installation and teams.
Checklists for acceptance & inspections
Ready-to-use lists for acceptance, maintenance, defects and plant inspections.
Plant checklist
Modules & cabling
Strings & inverter
Meter
Grid connection & earthing
Yield
Acceptance and maintenance protocols
Text modules, reading view and digital signature—also offline at the plant.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Acceptance protocol xxTNv-QzHI-gL3-qtK7
| Sonnenkraft Nord GmbH
Acceptance protocol
PV acceptance
Rooftop plant South – Feb 24, 2026, 08:15
This acceptance protocol documents the plant condition with findings and media per area. It serves as evidence for the plant operator, installer and insurance.
Rooftop plant South, 48.6 kWp
Plant:
Rooftop plant South – Solar park North
Object ID:
PROP-2001
Address:
Solar park North, 86150 Augsburg
Modules for plant work
Self-service, import and industry workflows for plants.
Coordinate plant teams
Multiple devices, permissions and scheduling for installation and service.
Archive for plant files
Revision-safe S3 archive—protocols and media available long term.
Self-service protocol
Share and create protocols via web link — no on-site appointment needed!
Self-service protocols let you create protocols without a personal appointment. Recipients get a link and capture details, photos and answers themselves in the browser. The finished protocol is imported automatically and ready to use straight away.
- • Less effort for handovers, inspections and checks
- • Participants capture the data themselves in the browser
- • Uses your existing checklists and object structure
- • Protocol saved automatically and ready to reuse
From installation to acceptance – in 6 steps
The professional solution for evidence-based plant documentation
Create plants and appointments on the PC
In the web console you create plants with addresses and contacts and schedule acceptance or maintenance appointments – conveniently on the desktop before capture at the plant starts.
Capture the plant condition
Plant condition is captured with areas, components, checklists, photos and videos and defects. Data capture can be done offline.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Acceptance Protocol xxTNv-QzHI-gL3-qtK7
| Sonnenkraft Nord
Acceptance Protocol
PV plant acceptance documentation
Rooftop plant South - 24.02.26, 08:15
This acceptance protocol documents the condition of the plant at the time of acceptance. It serves as a legally traceable source of evidence for the plant operator, installer and authorised third parties.
Rooftop plant South, 48.6 kWp
Object:
Rooftop plant South, 48.6 kWp
Object ID:
PV-SUED-048
Address:
Solar park North, 86150 Augsburg, Germany
Review the acceptance or maintenance protocol
The created protocol can then be reviewed by participants – on the creator’s device or via QR code on the participants’ own devices.
Alex Rivera
Plant operator
Sign digitally
Creator and participants sign the protocol directly on their devices with a digital signature. After signing, protocol data is stored on the device used and can be completed.
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Protocol licensing
Protocol cloud upload (253.4 KB)
Media cloud upload (14 / 28.6 MB)
Email: [email protected] ((Installer))
Protocol signature data cloud upload
Create PDF and cloud upload
Create protocol archive entry
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Share protocol
(👍 ^_^)👍 Protocol completed!
Archive & send
The protocol can be completed directly after signing. All protocol data and media are stored in the revision-safe S3 cloud archive and sent as a link to all participants – as a web page, PDF and printout.
Defect 1
Module replacement string 3
£1,250.00
Defect 2
Inverter fault diagnosis
£680.00
Defect 3
Acceptance inspection fee
£120.00
Sum of defect costs incl. tax £2,050.00
- Defect reserve £5,000.00
= Result £2,950.00
PDF
Save PDF to archive
Updated: Feb 16, 2026, 6:20 PM
Created: Jan 17, 2026, 1:21 PM
Settle defect costs
For acceptances with defects, costs and measures can be documented and settled in a structured way – based on the captured protocols and remediation of the recorded defects.
Energy and PV need traceable condition records
Whether installation, operations, consulting or grid connection: professional teams document modules, inverters and meter readings so they remain defensible later. deep.rent replaces paper, loose photos and media breaks with a digital process—from capture at the plant to PDF for everyone involved.
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Solar installers
Installation, commissioning and acceptance—digital at the plant.
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PV plant operators
Operations, maintenance and fault documentation for PV plants.
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Energy consultants
Site surveys and condition documentation for consulting and planning.
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Grid operators / metering services
Meter reading reports and connection documentation on site.
Trusted by over 5,000 companies
From small businesses to large enterprises – Protocol is used every day across many industries.
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