Photos, videos and scanner
Capture farm and machinery conditions quickly and traceably.
Digital protocols for farm machinery and operations
Handover, maintenance, safety and damage—structured at the machine, traceable across the farm.
Create, sign and archive professional agricultural documentation—with photos, checklists, defects and digital signatures. All protocols in one platform.
Everything for machinery documentation
Capture, document and archive—built for handover, return and damage.
Machinery & farms
Machinery, farm areas and attachments with contacts and damage.
Your look on the protocol
Logo, colours and templates—consistent for the farm and team.
Checklists for handover & maintenance
Ready-to-use lists for handover, return and service.
Checklist
Electrical installations
Smoke detectors
Windows and doors
Wall and ceiling
Floor
Lighting
Inventory
Handover and return protocols
Text modules, reading view and digital signature—also offline on the farm.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover Protocol xxTNv-QzHI-gL3-qtK7
| RENTPRO
Handover Protocol
Move-in documentation
Oakwood Drive Residence - Feb 12, 2026, 10:05
This handover protocol documents the condition of the object at the time of handover. It serves as a legally traceable source of evidence and information for the creator, the parties involved, and authorized third parties.
Single-family house
Object:
Oakwood Drive Residence
Object ID:
PROP-2001
Address:
12 Oakwood Drive, London SW1A 1AA, United Kingdom
Modules for farm operations
Self-service, import and industry workflows for agriculture.
Coordinate farm teams
Multiple devices, permissions and scheduling for farms and contractors.
Archive for machinery files
Revision-safe S3 archive—protocols and media available long term.
Self-service protocol
Share and create protocols via web link — no on-site appointment needed!
Self-service protocols let you create protocols without a personal appointment. Recipients get a link and capture details, photos and answers themselves in the browser. The finished protocol is imported automatically and ready to use straight away.
- • Less effort for handovers, inspections and checks
- • Participants capture the data themselves in the browser
- • Uses your existing checklists and object structure
- • Protocol saved automatically and ready to reuse
From the farm to handover – in 6 steps
The professional solution for evidence-based machinery documentation
Create machinery and appointments on the PC
In the web console you create machines and farms with addresses and contacts and schedule handover or maintenance appointments – conveniently on the desktop before capture on the farm starts.
Capture the condition on the farm
Machinery condition is captured with areas, attachments, checklists, photos and videos and damage. Data capture can be done offline.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover protocol xxTNv-QzHI-gL3-qtK7
| AGRARPRO
Handover protocol
Machine handover documentation
Tractor Fendt 720 - 12.02.26, 10:05
This handover protocol documents the condition of the machine at the time of handover. It serves as a legally traceable source of evidence for the farmer, agricultural contractor and authorised third parties.
Tractor Fendt 720
Object:
Tractor Fendt 720
Object ID:
AGR-1204
Address:
Hof Nord, Ostlandweg 8, 49080 Osnabrück, Germany
Review the handover or return protocol
The created protocol can then be reviewed by participants – on the creator’s device or via QR code on the participants’ own devices.
Alex Rivera
Farmer
Sign digitally
Creator and participants sign the protocol directly on their devices with a digital signature. After signing, protocol data is stored on the device used and can be completed.
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Protocol licensing
Protocol cloud upload (253.4 KB)
Media cloud upload (14 / 28.6 MB)
Email: [email protected] ((Farmer))
Protocol signature data cloud upload
Create PDF and cloud upload
Create protocol archive entry
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Share protocol
(👍 ^_^)👍 Protocol completed!
Archive & send
The protocol can be completed directly after signing. All protocol data and media are stored in the revision-safe S3 cloud archive and sent as a link to all participants – as a web page, PDF and printout.
Defect 1
Cab windscreen repair
£1,250.00
Defect 2
Plough share replacement
£680.00
Defect 3
Handover inspection fee
£120.00
Sum of damage costs incl. tax £2,050.00
- Retention £5,000.00
= Result £2,950.00
PDF
Save PDF to archive
Updated: Feb 16, 2026, 6:20 PM
Created: Jan 17, 2026, 1:21 PM
Settle damage costs
For handovers with damage, costs and measures can be documented and settled in a structured way – based on the captured protocols and remediation of the recorded damage.
Agriculture needs traceable condition records
Whether farm, contractor, workshop, dealer or surveying: professional teams document condition, damage and maintenance so they remain defensible later. deep.rent replaces paper, loose photos and media breaks with a digital process—from capture at the machine to PDF for everyone involved.
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Farmers
Document farm machinery, handover and maintenance on the farm.
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Agricultural contractors
Job documentation and machine returns across the farm fleet.
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Workshop & service
Maintenance protocols and service reports for farm machines.
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Equipment dealers & rental
Machine handover, return and sales documentation.
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Agricultural appraisers & surveyors
Agricultural surveys, damage documentation and evidence.
Trusted by over 5,000 companies
From small businesses to large enterprises – Protocol is used every day across many industries.
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