Photos, videos and scanner
Capture the condition of machines, equipment and event technology quickly and traceably.
Digital protocols for assets & equipment
Handover, maintenance, inspections and damage—structured at the asset, traceable across the inventory.
Create, sign and archive professional asset documentation—with photos, checklists, defects and digital signatures. All protocols in one platform.
Everything for asset documentation
Capture, document and archive—built for handover, maintenance and damage.
Assets & equipment
Machines, tools and event technology with areas, accessories and damage.
Your look on the protocol
Logo, colours and templates—consistent for rental and teams.
Checklists for handover & maintenance
Ready-to-use lists for handover, return and maintenance checks.
Checklist
Electrical installations
Smoke detectors
Windows and doors
Wall and ceiling
Floor
Lighting
Inventory
Handover and maintenance protocols
Text modules, reading view and digital signature—also offline in the field.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover Protocol xxTNv-QzHI-gL3-qtK7
| RENTPRO
Handover Protocol
Move-in documentation
Oakwood Drive Residence - Feb 12, 2026, 10:05
This handover protocol documents the condition of the object at the time of handover. It serves as a legally traceable source of evidence and information for the creator, the parties involved, and authorized third parties.
Single-family house
Object:
Oakwood Drive Residence
Object ID:
PROP-2001
Address:
12 Oakwood Drive, London SW1A 1AA, United Kingdom
Modules for rental and maintenance work
Self-service, import and industry workflows for assets.
Coordinate teams
Multiple devices, permissions and scheduling for dispatch and technicians.
Archive for asset files
Revision-safe S3 archive—protocols and media available long term.
Self-service protocol
Share and create protocols via web link — no on-site appointment needed!
Self-service protocols let you create protocols without a personal appointment. Recipients get a link and capture details, photos and answers themselves in the browser. The finished protocol is imported automatically and ready to use straight away.
- • Less effort for handovers, inspections and checks
- • Participants capture the data themselves in the browser
- • Uses your existing checklists and object structure
- • Protocol saved automatically and ready to reuse
From handover to return – in 6 steps
The professional solution for evidence-based asset documentation
Create assets and appointments on the PC
In the web console you create assets with location and contacts and schedule handover or maintenance appointments – conveniently on the desktop before on-site capture starts.
Capture the asset condition
Condition is captured with areas, accessories, checklists, photos and videos and damage. Data capture can be done offline.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover protocol xxTNv-QzHI-gL3-qtK7
| ASSETPRO
Handover protocol
Handover documentation event technology
Stage Rig Set A - 12.02.26, 10:05
This handover protocol documents the condition of the asset at the time of handover. It serves as a legally traceable source of evidence for the owner, customer and authorised third parties.
Stage Rig Set A
Object:
Stage Rig Set A
Object ID:
AST-1204
Address:
Industriepark 12, 86150 Augsburg, Germany
Review the handover or maintenance protocol
The created protocol can then be reviewed by participants – on the creator’s device or via QR code on the participants’ own devices.
Alex Rivera
Asset manager
Sign digitally
Creator and participants sign the protocol directly on their devices with a digital signature. After signing, protocol data is stored on the device used and can be completed.
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Protocol licensing
Protocol cloud upload (253.4 KB)
Media cloud upload (14 / 28.6 MB)
Email: [email protected] ((Customer))
Protocol signature data cloud upload
Create PDF and cloud upload
Create protocol archive entry
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Share protocol
(👍 ^_^)👍 Protocol completed!
Archive & send
The protocol can be completed directly after signing. All protocol data and media are stored in the revision-safe S3 cloud archive and sent as a link to all participants – as a web page, PDF and printout.
Damage 1
Repair stage cable, damaged during teardown
£1,250.00
Damage 2
Hydraulic hose repair lift platform
£680.00
Damage 3
Return inspection fee
£120.00
Sum of damage costs incl. tax £2,050.00
- Deposit £5,000.00
= Result £2,950.00
PDF
Save PDF to archive
Updated: Feb 16, 2026, 6:20 PM
Created: Jan 17, 2026, 1:21 PM
Settle damage costs
For handovers with damage, costs and measures can be documented and settled in a structured way – based on the captured protocols and remediation of the recorded damage.
Assets & equipment need traceable condition records
Whether event technology, tool rental, infrastructure or special machinery: professional teams document handovers, checks and defects so they remain defensible later. deep.rent replaces paper, loose photos and media breaks with a digital process—from capture on site to PDF for everyone involved.
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Event & production technology
Document event tech with handover and return protocols.
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Tool & equipment rental
Equipment handover and digital rental protocols.
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Infrastructure & technical systems
Maintenance and inspection protocols for technical systems.
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Machinery & special technology
Machine documentation and maintenance protocols for special tech.
Trusted by over 5,000 companies
From small businesses to large enterprises – Protocol is used every day across many industries.
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