Photos, videos, GPS and scanner for assets & equipment
Capture the condition of machines, equipment and event technology quickly, precisely and traceably – for handover, return and maintenance.
Features for assets in the field
Media, location and scanner directly in the asset protocol – without media discontinuity.
Photos & videos of the asset
Capture condition, damage and handover on site with the camera.
REC
GPS & location
Store capture location automatically with the asset protocol.
Barcode & QR scanner
Identify machines, equipment and accessories quickly.
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Plans and overviews
Locate damage and markers precisely on facility and site plan documents.
Speech recognition
Capture notes and damage descriptions via voice-to-text at the asset.
During return a cable on the stage rig was damaged. The accessory must be replaced.
REC
The Protocol enables structured, media-based documentation directly during protocol creation at the asset. Photos and videos are captured in context and assigned unambiguously to the asset protocol.
Structured media assignment
Media can be linked specifically to:
the asset / the fleet
individual assets and equipment groups
machines, tools and technical systems
documented defects
operating-hour and consumption meters
equipment and access handovers
Each capture is automatically given a timestamp and assigned by the system to the respective asset protocol.
👉 Example: A photo of damage to the lift platform is automatically assigned to the protocol and the corresponding asset.
Image annotation & marking
Photos can be edited and annotated directly within the app:
Placement of markers and arrows to highlight details
Visual marking of damage or particularities
Insertion of text entries directly in the image
Annotations are stored as part of the protocol and are traceable for revision purposes.
Capture and import functions
Multiple captures directly via the integrated camera
Multiple selection from the device gallery
Video recording within the app
Import of existing videos from the gallery
Media integration is seamless and remains fully embedded in the protocol structure.
Video export functions
Videos can be played and downloaded in the original version in the protocol web viewer.
When a video is paused at a point, the still image can be saved as an image file in full resolution.
The entire video can be saved as image files in 1-second segments.
Quality control
Image quality can be configured to optimise storage requirements and upload performance. This allows flexible adaptation to bandwidth, device capability and archiving requirements.
🎯 Photos and videos are captured in context at the asset, timestamped and embedded in the protocol structure without media discontinuity – for handover, damage and maintenance.
Automatic location capture during asset recording
Where provided and permitted by the device, GPS location is captured automatically during protocol creation at the deployment site and stored with the protocol.
This documents: geographical position of the capture, time of location capture, assignment to the respective asset protocol. This improves traceability of the process and supports evidence for location-based handovers and inspections.
🎯 Location is captured automatically and assigned to the asset protocol – for greater traceability and evidence in the field.
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An integrated barcode and QR scanner enables direct capture of identification data – for example for machines, tools, event technology or inventory. IDs can be scanned directly and assigned to the respective asset protocol or item.
QR code stickers and asset finder
Assets or equipment can also be labelled with a QR code sticker. The scanned ID is stored in the system and makes it possible to open the corresponding asset immediately via the search function. The scanner thus serves not only for documentation but also as a quick asset finder in day-to-day rental and maintenance operations.
🎯 The scanner captures IDs directly and doubles as a quick asset finder in the fleet – no duplicate entry, with immediate assignment to the protocol.
Exact positioning within facility and site plans
Plan documents such as facility plans, site plans or overviews can be integrated into the asset protocol. Within these plans you can: position damage precisely, define areas or assemblies as markers, insert text notes or symbols.
Marked damage can be linked directly in the protocol as a hyperlink to the respective detailed description. Area markers can also be used in the self-service system to enable structured, location-based interaction. This visual positioning significantly increases the precision of asset documentation.
🎯 Damage and assemblies are positioned precisely on the plan and linked to protocol documentation – for precise, traceable asset documentation.
During return a cable on the stage rig was damaged. The accessory must be replaced.
Efficient text entry via voice-to-text at the asset
Text modules, damage descriptions or maintenance documentation can be spoken via an integrated voice-to-text function and automatically converted to text.
This enables: fast capture directly during handover or return, fewer manual entries, more efficient documentation for extensive records. Speech recognition supports a smooth workflow, especially for mobile use in the field.
🎯 Speech is converted directly to text – less typing, faster capture during handover and a smoother workflow on site.
Your benefits from the capture technology
With every inspection you save time, reduce rework and strengthen your documentation.
Less rework, more time for what matters
Photos and videos on site, speech recognition and barcode scanning avoid duplicate entry and follow-up corrections. The effort per protocol goes down – every time you use it.
Clarity for everyone involved
Timestamps, location and linked media make every step traceable. For handovers, tenants or follow-up questions you have the facts at hand – no call-backs or chasing documents.
Legal certainty that grows with you
Every documented inspection strengthens your evidence. Complete protocols with media and metadata meet high standards for proof and compliance – from the first to the last documentation.
