Photos, videos and scanner
Capture conditions in the warehouse, at the loading bay and in the fleet quickly and traceably.
Digital protocols for logistics & transport
Warehouses, loading, fleet and delivery zones – one platform for traceable documentation.
deep.rent structures on-site documentation for logistics: handover and takeback protocols, walkthroughs, damage and safety reports with photos, checklists and PDF. Pick your role below for workflows covering warehouses, loading docks, containers, fleets and distribution centers.
Everything for logistics documentation
Capture, document and archive—built for handover, walkthroughs and damage.
Warehouse, containers & fleet
Warehouses, loading bays, containers and vehicles with areas, inventory and damage.
Your look on the protocol
Logo, colours and templates—consistent for freight and teams.
Checklists for handover & walkthroughs
Ready-to-use lists for handover, return, loading/unloading and safety.
Checklist
Electrical installations
Smoke detectors
Windows and doors
Wall and ceiling
Floor
Lighting
Inventory
Handover and walkthrough protocols
Text modules, reading view and digital signature—also offline in the field.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover Protocol xxTNv-QzHI-gL3-qtK7
| RENTPRO
Handover Protocol
Move-in documentation
Oakwood Drive Residence - Feb 12, 2026, 10:05
This handover protocol documents the condition of the object at the time of handover. It serves as a legally traceable source of evidence and information for the creator, the parties involved, and authorized third parties.
Single-family house
Object:
Oakwood Drive Residence
Object ID:
PROP-2001
Address:
12 Oakwood Drive, London SW1A 1AA, United Kingdom
Modules for day-to-day logistics
Self-service, import and industry workflows for logistics & transport.
Coordinate teams
Multiple devices, permissions and scheduling for dispatch and warehouse.
Archive for logistics files
Revision-safe S3 archive—protocols and media available long term.
Self-service protocol
Share and create protocols via web link — no on-site appointment needed!
Self-service protocols let you create protocols without a personal appointment. Recipients get a link and capture details, photos and answers themselves in the browser. The finished protocol is imported automatically and ready to use straight away.
- • Less effort for handovers, inspections and checks
- • Participants capture the data themselves in the browser
- • Uses your existing checklists and object structure
- • Protocol saved automatically and ready to reuse
From handover to return – in 6 steps
The professional solution for evidence-based logistics documentation
Create objects and appointments on the PC
In the web console you create warehouses, containers or vehicles with location and contacts and schedule handover or walkthrough appointments – conveniently on the desktop before on-site capture starts.
Capture the warehouse and fleet condition
Condition is captured with areas, inventory, checklists, photos and videos and damage. Data capture can be done offline.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover protocol xxTNv-QzHI-gL3-qtK7
| LOGIPRO
Handover protocol
Handover documentation warehouse & loading
Distribution centre North - 12.02.26, 10:05
This handover protocol documents the condition of the warehouse / vehicle at the time of handover. It serves as a legally traceable source of evidence for the logistics operator, driver and authorised third parties.
Distribution centre North
Object:
Distribution centre North
Object ID:
LOG-1204
Address:
Logistikpark 12, 86150 Augsburg, Germany
Review the handover or walkthrough protocol
The created protocol can then be reviewed by participants – on the creator’s device or via QR code on the participants’ own devices.
Alex Rivera
Warehouse manager
Sign digitally
Creator and participants sign the protocol directly on their devices with a digital signature. After signing, protocol data is stored on the device used and can be completed.
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Protocol licensing
Protocol cloud upload (253.4 KB)
Media cloud upload (14 / 28.6 MB)
Email: [email protected] ((Dispatcher))
Protocol signature data cloud upload
Create PDF and cloud upload
Create protocol archive entry
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Share protocol
(👍 ^_^)👍 Protocol completed!
Archive & send
The protocol can be completed directly after signing. All protocol data and media are stored in the revision-safe S3 cloud archive and sent as a link to all participants – as a web page, PDF and printout.
Damage 1
Repair rack impact, strut bent on row A-12
£1,250.00
Damage 2
Loading bay edge repair
£680.00
Damage 3
Return inspection fee
£120.00
Sum of damage costs incl. tax £2,050.00
- Clearance £5,000.00
= Result £2,950.00
PDF
Save PDF to archive
Updated: Feb 16, 2026, 6:20 PM
Created: Jan 17, 2026, 1:21 PM
Settle damage costs
For handovers with damage, costs and measures can be documented and settled in a structured way – based on the captured protocols and remediation of the recorded damage.
Logistics needs traceable condition records
Whether warehouse handover, container acceptance, fleet checks or safety walkthroughs: anyone who professionally runs warehouses, loading docks, containers and vehicles documents conditions so they remain provable later. deep.rent replaces paper, scattered photos and media gaps with one digital path – from capture on site to PDF for all parties.
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Warehouse & logistics operators
Warehouse, storage area, racking and distribution center – handover, walkthrough and condition checks.
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Freight forwarders & carriers
Containers, loading docks and delivery zones – document loading, securing and handover.
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Fleet managers
Transport vehicles and fleet – handover, takeback, damage and safety equipment.
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Facility managers
Safety, loading docks and traffic areas – inspections and safety reports in logistics operations.
Trusted by over 5,000 companies
From small businesses to large enterprises – Protocol is used every day across many industries.
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