Photos, videos, GPS and scanner for logistics & transport
Capture conditions in the warehouse, at the loading bay and in the fleet quickly, precisely and traceably – for handover, return and walkthroughs.
Features for logistics in the field
Media, location and scanner directly in the logistics protocol – without media discontinuity.
Photos & videos from warehouse & fleet
Capture condition, damage and handover on site with the camera.
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GPS & location
Store capture location automatically with the logistics protocol.
Barcode & QR scanner
Identify containers, vehicles and inventory quickly.
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Plans and overviews
Locate damage and markers precisely on warehouse and site plan documents.
Speech recognition
Capture notes and damage descriptions via voice-to-text in warehouse and fleet.
During return an impact was found on the loading bay. The edge must be repaired.
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The Protocol enables structured, media-based documentation directly during protocol creation in the warehouse, at the loading bay or on the vehicle. Photos and videos are captured in context and assigned unambiguously to the logistics protocol.
Structured media assignment
Media can be linked specifically to:
the warehouse / fleet
individual warehouse areas and vehicles
racking systems, containers and vehicles
documented defects
odometer and operating-hour meters
vehicle and access handovers
Each capture is automatically given a timestamp and assigned by the system to the respective logistics protocol.
👉 Example: A photo of damage to the loading bay is automatically assigned to the protocol and the corresponding warehouse area.
Image annotation & marking
Photos can be edited and annotated directly within the app:
Placement of markers and arrows to highlight details
Visual marking of damage or particularities
Insertion of text entries directly in the image
Annotations are stored as part of the protocol and are traceable for revision purposes.
Capture and import functions
Multiple captures directly via the integrated camera
Multiple selection from the device gallery
Video recording within the app
Import of existing videos from the gallery
Media integration is seamless and remains fully embedded in the protocol structure.
Video export functions
Videos can be played and downloaded in the original version in the protocol web viewer.
When a video is paused at a point, the still image can be saved as an image file in full resolution.
The entire video can be saved as image files in 1-second segments.
Quality control
Image quality can be configured to optimise storage requirements and upload performance. This allows flexible adaptation to bandwidth, device capability and archiving requirements.
🎯 Photos and videos are captured in context in warehouse and fleet, timestamped and embedded in the protocol structure without media discontinuity – for handover, return and walkthroughs.
Automatic location capture during logistics recording
Where provided and permitted by the device, GPS location is captured automatically during protocol creation at the distribution centre, delivery zone or vehicle and stored with the protocol.
This documents: geographical position of the capture, time of location capture, assignment to the respective logistics protocol. This improves traceability of the process and supports evidence for location-based handovers, loading/unloading and inspections.
🎯 Location is captured automatically and assigned to the logistics protocol – for greater traceability and evidence in warehouse and fleet operations.
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An integrated barcode and QR scanner enables direct capture of identification data – for example for containers, vehicles, racking systems or inventory. IDs can be scanned directly and assigned to the respective logistics protocol or object.
QR code stickers and object finder
Vehicles, containers or warehouse areas can also be labelled with a QR code sticker. The scanned ID is stored in the system and makes it possible to open the corresponding object immediately via the search function. The scanner thus serves not only for documentation but also as a quick object finder in day-to-day freight and warehouse operations.
🎯 The scanner captures IDs directly and doubles as a quick object finder in warehouse and fleet – no duplicate entry, with immediate assignment to the protocol.
Exact positioning within warehouse and site plans
Plan documents such as warehouse plans, site plans or overviews can be integrated into the logistics protocol. Within these plans you can: position damage precisely, define areas or delivery zones as markers, insert text notes or symbols.
Marked damage can be linked directly in the protocol as a hyperlink to the respective detailed description. Area markers can also be used in the self-service system to enable structured, location-based interaction. This visual positioning significantly increases the precision of logistics documentation.
🎯 Damage and warehouse areas are positioned precisely on the plan and linked to protocol documentation – for precise, traceable logistics documentation.
During return an impact was found on the loading bay. The edge must be repaired.
Efficient text entry via voice-to-text in warehouse and fleet
Text modules, damage descriptions or walkthrough documentation can be spoken via an integrated voice-to-text function and automatically converted to text.
This enables: fast capture directly during handover, return or loading/unloading, fewer manual entries, more efficient documentation for extensive records. Speech recognition supports a smooth workflow, especially for mobile use at the loading bay and vehicle.
🎯 Speech is converted directly to text – less typing, faster capture during handover and a smoother workflow on site.
Your benefits from the capture technology
With every inspection you save time, reduce rework and strengthen your documentation.
Less rework, more time for what matters
Photos and videos on site, speech recognition and barcode scanning avoid duplicate entry and follow-up corrections. The effort per protocol goes down – every time you use it.
Clarity for everyone involved
Timestamps, location and linked media make every step traceable. For handovers, tenants or follow-up questions you have the facts at hand – no call-backs or chasing documents.
Legal certainty that grows with you
Every documented inspection strengthens your evidence. Complete protocols with media and metadata meet high standards for proof and compliance – from the first to the last documentation.
