Photos, videos and scanner
Capture facility conditions quickly and traceably.
Digital protocols for industry
Walkthroughs, maintenance, safety and defects—structured at the plant, traceable across operations.
Create, sign and archive professional industrial documentation—with photos, checklists, defects and digital signatures. All protocols in one platform.
Everything for facility documentation
Capture, document and archive—built for facilities, walkthroughs and maintenance.
Facilities & plants
Facilities, areas and technical rooms with equipment and defects.
Your look on the protocol
Logo, colours and templates—consistent for facility management and teams.
Checklists for walkthroughs & maintenance
Ready-to-use lists for safety checks, walkthroughs and maintenance.
Checklist
Electrical installations
Smoke detectors
Windows and doors
Wall and ceiling
Floor
Lighting
Inventory
Maintenance and walkthrough protocols
Text modules, reading view and digital signature—also offline on site.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Handover Protocol xxTNv-QzHI-gL3-qtK7
| RENTPRO
Handover Protocol
Move-in documentation
Oakwood Drive Residence - Feb 12, 2026, 10:05
This handover protocol documents the condition of the object at the time of handover. It serves as a legally traceable source of evidence and information for the creator, the parties involved, and authorized third parties.
Single-family house
Object:
Oakwood Drive Residence
Object ID:
PROP-2001
Address:
12 Oakwood Drive, London SW1A 1AA, United Kingdom
Modules for facility operations
Self-service, import and industry workflows for the facility.
Coordinate facility teams
Multiple devices, permissions and scheduling for facility managers and service technicians.
Archive for facility files
Revision-safe S3 archive—protocols and media available long term.
Self-service protocol
Share and create protocols via web link — no on-site appointment needed!
Self-service protocols let you create protocols without a personal appointment. Recipients get a link and capture details, photos and answers themselves in the browser. The finished protocol is imported automatically and ready to use straight away.
- • Less effort for handovers, inspections and checks
- • Participants capture the data themselves in the browser
- • Uses your existing checklists and object structure
- • Protocol saved automatically and ready to reuse
From the walkthrough to remediation – in 6 steps
The professional solution for evidence-based facility documentation
Create facilities and appointments on the PC
In the web console you create facilities with addresses and contacts and schedule walkthrough or maintenance appointments – conveniently on the desktop before on-site capture starts.
Capture the facility condition
Facility condition is captured with areas, equipment, checklists, photos and videos and defects. Data capture can be done offline.
FINISH PROTOCOL
PROTOCOL
SUMMARY
Facility inspection protocol xxTNv-QzHI-gL3-qtK7
| INDUSTRIEPRO
Facility inspection protocol
Facility safety inspection documentation
Facility Building A - 12.02.26, 10:05
This inspection protocol documents the condition of the facility at the time of the walkthrough. It serves as a legally traceable source of evidence for the facility manager, operator and authorised third parties.
Facility Building A
Object:
Facility Building A
Object ID:
IND-1204
Address:
Industriepark 12, 86150 Augsburg, Germany
Review the walkthrough or maintenance protocol
The created protocol can then be reviewed by participants – on the creator’s device or via QR code on the participants’ own devices.
Alex Rivera
Facility Manager
Sign digitally
Creator and participants sign the protocol directly on their devices with a digital signature. After signing, protocol data is stored on the device used and can be completed.
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Protocol licensing
Protocol cloud upload (253.4 KB)
Media cloud upload (14 / 28.6 MB)
Email: [email protected] ((Facility Manager))
Protocol signature data cloud upload
Create PDF and cloud upload
Create protocol archive entry
PROTOCOL XTNV-QZHI-GKJ3-QTK7
Share protocol
(👍 ^_^)👍 Protocol completed!
Archive & send
The protocol can be completed directly after signing. All protocol data and media are stored in the revision-safe S3 cloud archive and sent as a link to all participants – as a web page, PDF and printout.
Defect 1
Hydraulic pump seal repair, hall 2
£1,250.00
Defect 2
Conveyor sensor replacement
£680.00
Defect 3
Safety inspection fee
£120.00
Sum of repair costs incl. tax £2,050.00
- Maintenance budget £5,000.00
= Result £2,950.00
PDF
Save PDF to archive
Updated: Feb 16, 2026, 6:20 PM
Created: Jan 17, 2026, 1:21 PM
Settle repair costs
For walkthroughs with defects, costs and measures can be documented and settled in a structured way – based on the captured protocols and remediation of the recorded defects.
Industry needs traceable condition records
Whether facility, safety, service or maintenance: professional teams document inspections, upkeep and defects so they remain defensible later. deep.rent replaces paper, loose photos and media breaks with a digital process—from capture on site to PDF for everyone involved.
-
Facility managers
Maintenance protocols for building and plant services on site.
-
Safety inspections
Safety inspections and safety reports for HSE and operations.
-
Field service technicians
Digital service reports at the customer or in the plant.
-
Plant inspections
Plant walkthroughs and inspection protocols for lines and machines.
-
Maintenance teams
Defect documentation from report to completion.
Trusted by over 5,000 companies
From small businesses to large enterprises – Protocol is used every day across many industries.
5.0