Capture facility conditions quickly, precisely and traceably – for walkthroughs, maintenance and safety checks.
Features for the facility
Media, location and scanner directly in the facility protocol – without media discontinuity.
Photos & videos from the facility
Capture maintenance status, defects and safety checks on site with the camera.
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GPS & location
Store capture location automatically with the facility protocol.
Barcode & QR scanner
Identify machines, equipment and plant components quickly.
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Plans and overviews
Locate defects and markers precisely on facility plan documents.
Speech recognition
Capture notes and defect descriptions via voice-to-text on site.
During the walkthrough a leak was found at the hydraulic pump in hall 2. The seal must be replaced.
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The Protocol enables structured, media-based documentation directly during protocol creation at the facility. Photos and videos are captured in context and assigned unambiguously to the facility protocol.
Structured media assignment
Media can be linked specifically to:
the facility / plant
individual facility areas and technical rooms
machines, plant components and technical systems
documented defects
measuring points and sensors
access and equipment handovers
Each capture is automatically given a timestamp and assigned by the system to the respective facility protocol.
👉 Example: A photo of a machine defect is automatically assigned to the protocol and the corresponding facility area.
Image annotation & marking
Photos can be edited and annotated directly within the app:
Placement of markers and arrows to highlight details
Visual marking of damage or particularities
Insertion of text entries directly in the image
Annotations are stored as part of the protocol and are traceable for revision purposes.
Capture and import functions
Multiple captures directly via the integrated camera
Multiple selection from the device gallery
Video recording within the app
Import of existing videos from the gallery
Media integration is seamless and remains fully embedded in the protocol structure.
Video export functions
Videos can be played and downloaded in the original version in the protocol web viewer.
When a video is paused at a point, the still image can be saved as an image file in full resolution.
The entire video can be saved as image files in 1-second segments.
Quality control
Image quality can be configured to optimise storage requirements and upload performance. This allows flexible adaptation to bandwidth, device capability and archiving requirements.
🎯 Photos and videos are captured in context at the facility, timestamped and embedded in the protocol structure without media discontinuity – for walkthroughs, maintenance and safety checks.
Automatic location capture during facility walkthroughs
Where provided and permitted by the device, GPS location is captured automatically during protocol creation at the facility and stored with the protocol.
This documents: geographical position of the capture, time of location capture, assignment to the respective facility protocol. This improves traceability of the process and supports evidence for location-based procedures at the facility.
🎯 Location is captured automatically and assigned to the facility protocol – for greater traceability and evidence during the walkthrough.
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An integrated barcode and QR scanner enables direct capture of identification data – for example for machines, spare parts, technical systems or inventory. IDs can be scanned directly and assigned to the respective facility protocol or object.
QR code stickers and object finder
Plant components or devices can also be labelled with a QR code sticker. The scanned ID is stored in the system and makes it possible to open the corresponding object immediately via the search function. The scanner thus serves not only for documentation but also as a quick object finder in day-to-day facility operations.
🎯 The scanner captures IDs directly and doubles as a quick object finder at the facility – no duplicate entry, with immediate assignment to the protocol.
Exact positioning within facility and site plan documents
Plan documents such as floor plans, site plans or overviews can be integrated into the facility protocol. Within these plans you can: position defects precisely, define facility areas as markers, insert text notes or symbols.
Marked defects can be linked directly in the protocol as a hyperlink to the respective detailed description. Area markers can also be used in the self-service system to enable structured, location-based interaction. This visual positioning significantly increases the precision of facility documentation.
🎯 Defects and facility areas are positioned precisely on the plan and linked to protocol documentation – for precise, traceable facility documentation.
During the walkthrough a leak was found at the hydraulic pump in hall 2. The seal must be replaced.
Efficient text entry via voice-to-text during the walkthrough
Text modules, defect descriptions or facility documentation can be spoken via an integrated voice-to-text function and automatically converted to text.
This enables: fast capture directly during the walkthrough or safety check, fewer manual entries, more efficient documentation for extensive records. Speech recognition supports a smooth workflow, especially for mobile use at the facility.
🎯 Speech is converted directly to text – less typing, faster capture during the walkthrough and a smoother workflow on site at the facility.
Your benefits from the capture technology
With every inspection you save time, reduce rework and strengthen your documentation.
Less rework, more time for what matters
Photos and videos on site, speech recognition and barcode scanning avoid duplicate entry and follow-up corrections. The effort per protocol goes down – every time you use it.
Clarity for everyone involved
Timestamps, location and linked media make every step traceable. For handovers, tenants or follow-up questions you have the facts at hand – no call-backs or chasing documents.
Legal certainty that grows with you
Every documented inspection strengthens your evidence. Complete protocols with media and metadata meet high standards for proof and compliance – from the first to the last documentation.
