Photos, videos, GPS and scanner for insurance & finance
Capture damage and property conditions quickly, precisely and traceably – for claims adjustment, inspections and credit files.
Features for on-site documentation
Media, location and scanner directly in the damage or inspection protocol – without media discontinuity.
Photos & videos of damage and condition
Capture damage, condition and collateral on site with the camera.
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GPS & location
Store the inspection location automatically with the damage protocol.
Barcode & QR scanner
Identify inventory, machinery and leased assets quickly.
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Plans and floor plans
Locate damage and areas precisely on floor plans and site plans.
Speech recognition
Capture damage descriptions and findings via voice-to-text during the inspection.
At the inspection, water damage was found on the wall in the ground-floor office. The plaster must be repaired.
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The Protocol enables structured, media-based documentation directly during protocol creation at the inspection. Photos and videos are captured in context and assigned unambiguously to the damage or inspection protocol.
Structured media assignment
Media can be linked specifically to:
the property / the collateral
individual damage areas and property areas
inventory, machinery and technical systems
documented defects
measuring points and meter readings
key and access handovers
Each capture is automatically given a timestamp and assigned by the system to the respective damage protocol.
👉 Example: A photo of water damage on the wall is automatically assigned to the protocol and the corresponding damage area.
Image annotation & marking
Photos can be edited and annotated directly within the app:
Placement of markers and arrows to highlight details
Visual marking of damage or particularities
Insertion of text entries directly in the image
Annotations are stored as part of the protocol and are traceable for revision purposes.
Capture and import functions
Multiple captures directly via the integrated camera
Multiple selection from the device gallery
Video recording within the app
Import of existing videos from the gallery
Media integration is seamless and remains fully embedded in the protocol structure.
Video export functions
Videos can be played and downloaded in the original version in the protocol web viewer.
When a video is paused at a point, the still image can be saved as an image file in full resolution.
The entire video can be saved as image files in 1-second segments.
Quality control
Image quality can be configured to optimise storage requirements and upload performance. This allows flexible adaptation to bandwidth, device capability and archiving requirements.
🎯 Photos and videos are captured in context at the inspection, timestamped and embedded in the protocol structure without media discontinuity – for claims adjustment, damage and evidence.
Automatic location capture during the inspection
Where provided and permitted by the device, GPS location is captured automatically during protocol creation at the inspection and stored with the protocol.
This documents: geographical position of the capture, time of location capture, assignment to the respective damage protocol. This improves traceability of the process and supports evidence for location-based procedures during claims adjustment.
🎯 Location is captured automatically and assigned to the damage protocol – for greater traceability and evidence at the inspection.
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An integrated barcode and QR scanner enables direct capture of identification data – for example for inventory, machinery, leased assets or technical systems. IDs can be scanned directly and assigned to the respective damage protocol or object.
QR code stickers and object finder
Objects or leased assets can also be labelled with a QR code sticker. The scanned ID is stored in the system and makes it possible to open the corresponding object immediately via the search function. The scanner thus serves not only for documentation but also as a quick object finder at inspection and return.
🎯 The scanner captures IDs directly and doubles as a quick object finder at the inspection – no duplicate entry, with immediate assignment to the protocol.
Exact positioning within floor plans and site plans
Plan documents such as floor plans, site plans or overviews can be integrated into the damage protocol. Within these plans you can: position damage precisely, define areas as markers, insert text notes or symbols.
Marked damage can be linked directly in the protocol as a hyperlink to the respective detailed description. Area markers can also be used in the self-service system to enable structured, location-based interaction. This visual positioning significantly increases the precision of damage documentation.
🎯 Damage and areas are positioned precisely on the plan and linked to protocol documentation – for precise, traceable damage documentation.
At the inspection, water damage was found on the wall in the ground-floor office. The plaster must be repaired.
Efficient text entry via voice-to-text during the inspection
Text modules, damage descriptions or findings can be spoken via an integrated voice-to-text function and automatically converted to text.
This enables: fast capture directly during the inspection or review, fewer manual entries, more efficient documentation for extensive records. Speech recognition supports a smooth workflow, especially for mobile use on site.
🎯 Speech is converted directly to text – less typing, faster capture during the inspection and a smoother workflow on site.
Your benefits from the capture technology
With every inspection you save time, reduce rework and strengthen your documentation.
Less rework, more time for what matters
Photos and videos on site, speech recognition and barcode scanning avoid duplicate entry and follow-up corrections. The effort per protocol goes down – every time you use it.
Clarity for everyone involved
Timestamps, location and linked media make every step traceable. For handovers, tenants or follow-up questions you have the facts at hand – no call-backs or chasing documents.
Legal certainty that grows with you
Every documented inspection strengthens your evidence. Complete protocols with media and metadata meet high standards for proof and compliance – from the first to the last documentation.
