Photos, videos, GPS and scanner for medical technology
Capture conditions on medical devices and equipment in clinics, practices and laboratories quickly, precisely and traceably – for maintenance, safety checks and audits.
Features for medical technology in the field
Media, location and scanner directly in the medical protocol – without media discontinuity.
Photos & videos from clinic & laboratory
Capture condition, damage and maintenance on site with the camera.
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GPS & location
Store capture location automatically with the medical protocol.
Barcode & QR scanner
Identify medical devices, equipment and accessories quickly.
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Plans and overviews
Locate damage and markers precisely on device and ward plan documents.
Speech recognition
Capture notes and damage descriptions via voice-to-text during maintenance and audits.
During the safety check a cable break was found at the power connector. The device must be locked and the damage remediated.
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The Protocol enables structured, media-based documentation directly during protocol creation on medical technology in clinics, practices or laboratories. Photos and videos are captured in context and assigned unambiguously to the medical protocol.
Structured media assignment
Media can be linked specifically to:
the medical device / equipment
individual device modules and areas (clinic, practice, laboratory)
medical technology, accessories and components
documented defects
calibration and measuring points
device and access handovers
Each capture is automatically given a timestamp and assigned by the system to the respective medical protocol.
👉 Example: A photo of a cable break at the power connector is automatically assigned to the protocol and the corresponding device.
Image annotation & marking
Photos can be edited and annotated directly within the app:
Placement of markers and arrows to highlight details
Visual marking of damage or particularities
Insertion of text entries directly in the image
Annotations are stored as part of the protocol and are traceable for revision purposes.
Capture and import functions
Multiple captures directly via the integrated camera
Multiple selection from the device gallery
Video recording within the app
Import of existing videos from the gallery
Media integration is seamless and remains fully embedded in the protocol structure.
Video export functions
Videos can be played and downloaded in the original version in the protocol web viewer.
When a video is paused at a point, the still image can be saved as an image file in full resolution.
The entire video can be saved as image files in 1-second segments.
Quality control
Image quality can be configured to optimise storage requirements and upload performance. This allows flexible adaptation to bandwidth, device capability and archiving requirements.
🎯 Photos and videos are captured in context on medical technology, timestamped and embedded in the protocol structure without media discontinuity – for maintenance, safety checks and audits.
Automatic location capture during medical recording
Where provided and permitted by the device, GPS location is captured automatically during protocol creation in the clinic, practice or laboratory and stored with the protocol.
This documents: geographical position of the capture, time of location capture, assignment to the respective medical protocol. This improves traceability of the process and supports evidence for maintenance, safety checks and audits.
🎯 Location is captured automatically and assigned to the medical protocol – for greater traceability and evidence in medical technology operations.
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An integrated barcode and QR scanner enables direct capture of identification data – for example for medical devices, equipment, accessories or calibration labels. IDs can be scanned directly and assigned to the respective medical protocol or object.
QR code stickers and object finder
Devices, modules or accessory storage locations can also be labelled with a QR code sticker. The scanned ID is stored in the system and makes it possible to open the corresponding object immediately via the search function. The scanner thus serves not only for documentation but also as a quick object finder in day-to-day clinic, practice and laboratory operations.
🎯 The scanner captures IDs directly and doubles as a quick object finder for medical technology – no duplicate entry, with immediate assignment to the protocol.
Exact positioning within device and site plans
Plan documents such as device overviews, ward plans or laboratory layouts can be integrated into the medical protocol. Within these plans you can: position damage precisely, define modules or areas as markers, insert text notes or symbols.
Marked damage can be linked directly in the protocol as a hyperlink to the respective detailed description. Area markers can also be used in the self-service system to enable structured, location-based interaction. This visual positioning significantly increases the precision of medical technology documentation.
🎯 Damage and device modules are positioned precisely on the plan and linked to protocol documentation – for precise, traceable medical technology documentation.
During the safety check a cable break was found at the power connector. The device must be locked and the damage remediated.
Efficient text entry via voice-to-text during maintenance and audits
Text modules, damage descriptions or maintenance documentation can be spoken via an integrated voice-to-text function and automatically converted to text.
This enables: fast capture directly during maintenance, safety checks or audits, fewer manual entries, more efficient documentation for extensive records. Speech recognition supports a smooth workflow, especially for mobile use on devices and wards.
🎯 Speech is converted directly to text – less typing, faster capture during maintenance and a smoother workflow on site.
Your benefits from the capture technology
With every inspection you save time, reduce rework and strengthen your documentation.
Less rework, more time for what matters
Photos and videos on site, speech recognition and barcode scanning avoid duplicate entry and follow-up corrections. The effort per protocol goes down – every time you use it.
Clarity for everyone involved
Timestamps, location and linked media make every step traceable. For handovers, tenants or follow-up questions you have the facts at hand – no call-backs or chasing documents.
Legal certainty that grows with you
Every documented inspection strengthens your evidence. Complete protocols with media and metadata meet high standards for proof and compliance – from the first to the last documentation.
