Landlord confirmation

Official confirmation for registration authorities – created quickly and legally sound.

Generated automatically from the handover protocol – prefilled with tenant, owner and object data, adjustable move-in date, and ready to send as PDF in seconds.

A legal requirement in Germany — handled digitally with ease

In Germany, landlords are legally required to issue tenants a landlord confirmation (*Wohnungsgeberbestätigung*). Tenants need this document to register their residence with the local registration office. The obligation stems from the German Registration Act (BMG §19) and applies to every move-in — whether for an apartment, house or single room.

Without this confirmation, registration cannot be completed. For landlords, that means extra work in practice — especially when data still has to be gathered or documents created manually. The Protocol app automates this process entirely.

Legal basis for landlord confirmation in Germany

Without this confirmation, registration at the local office is not possible. The Protocol app handles creation completely.

Automatic creation on handover

The landlord confirmation is created automatically as soon as a handover protocol is completed. All required data is already stored in the object, tenant contact and protocol and is transferred directly. After the protocol is finished, the app immediately generates the completed confirmation as a document and can send it to the tenant automatically. No additional form or separate letter is required.

Prefilled with tenant and owner details

The confirmation is filled in automatically from existing data:

  • Tenant name and address
  • Owner or landlord name and address
  • Object address
  • Unit number
  • Handover date

Because this data is already stored in object and contact management, no re-entry is required. Manual errors are avoided and the information stays consistent.

Move-in date adjustable at any time

The move-in date can be changed at any time before sending. This ensures the confirmation remains correct even when the actual move-in does not fall exactly on the handover date. The adjustment is made directly in the protocol and is automatically reflected in the confirmation.

Created in seconds

Creating the landlord confirmation takes only a few seconds. With one click, the confirmation is generated and can be saved as a PDF or sent by email.

  • no searching for forms
  • no writing documents
  • no manual filling
  • no separate sending

🎯 In practice, the entire process takes less than three seconds.

Key benefits of landlord confirmation

A legal requirement handled digitally – no forms and no duplicate entry.

  • Automatic on handover

    As soon as the handover protocol is completed, the confirmation is created – no extra form required.

  • Prefilled from existing data

    Tenant, owner, object address and unit come from object and contact management – consistent and without re-entry.

  • Adjustable move-in date

    Change the date before sending when the actual move-in does not match the handover day.

  • Ready in seconds

    Save as PDF or email to the tenant with one click – no manual drafting.